This Dealer SPIFF Registration Form (the “Form”) is entered into between the undersigned dealer (“Dealer”) and the undersigned supplier (“Supplier”) for participation in the Supplier-sponsored Sales Performance Incentive Fund program (“SPIFF Program”).

1. InStride Surfaces Incentive Program Details

  • Note: *Effective Start Date of SPIFF Program will be based on the Supplier approval date of this registration form
  • Applicable Product Line(s)/SKU(s): ProStride, SureStride, EverStride, and NexGen Boxed Flooring Materials.
  • Incentive Amount will be compensated per box sold at price list pricing.
  • Discounted orders do not apply for incentive eligibility.

2. Payment Terms and Requirements

  • Claim Submission: RSA (Retail Sales Associate) must submit an RSA Rebate Form for sale(s) claim to be eligible for payment. RSA Rebate Form must be submitted no later than: the 15th day of the month following the invoice month.
    • Example: An invoice dated March 8th requires the SPIFF form to be submitted by April 15th.
  • Eligibility for Payment: Sale(s) claimed must be at least 30-days following the invoice date and in “Paid” status. Submission of the RSA Rebate Form does not guarantee payment and is subject to approval. Additional documentation may be requested to verify claim eligibility. InStride Surfaces reserves the right to delay or deny payments if claim information cannot be verified.

  • Receiving Payment: Payment for approved SPIFF claims is processed directly to the RSA via ACH Direct Deposit or Zelle, as specified on the RSA Rebate Form. Allow a 60-day processing time after submitting claim for the Supplier to process approved SPIFF payments.

3. Eligible Participants

SPIFF payments are contingent upon Supplier’s approval of submitted claims and verification of eligibility.

  • RSA (Retail Sales Associate) is employed by the Partner listed on claim during the incentive period.

  • RSA (Retail Sales Associate) personally participated in the sale(s) of the claim in compliance with the SPIFF agreement ID listed on the form.

  • RSA (Retail Sales Associate) understands SPIFF payments totaling $600 or more within a calendar year will be subject to IRS 1099 reporting.

  • Only one RSA rebate claim may be submitted per qualifying invoice or sales line item. Payment per qualifying invoice or sales lines item may be split between a maximum of two (2) eligible participants.

  • Split SPIFF Policy: Allocation % for two (2) eligible participants contributing to a single qualifying sales project. This policy ensures consistent, fair, and transparent incentive payments while supporting collaborative selling efforts.
    • Fixed Percentage Split (50%/ 50%)

4. RSA SPIFF Claim Form Submission

Required Documentation: To submit SPIFF claims, RSA must fill-out the provided RSA SPIFF Claim Form with the following information to validate the sale.

  • Partner (Dealer) Name & Account # – to be used as SPIFF Agreement ID
  • RSA Full Legal Name
  • RSA Contact Phone & Email
  • Itemized Sales Fields:
    • Invoice Date
    • Invoice #
    • InStride Surfaces Product Name or SKU# Sold
    • Units Sold:
    • Unit Price:
    • Total Sale $
  • Required: Copy of sales invoice (s) with Manager signature (Invoices must clearly show eligible products and sale date)

  • RSA(s) Remittance Method (2 Options):
    • ACH Direct Deposit Bank Account:
      • Bank Account Holder’s Name
      • Routing # & Account #
      • Bank letter with account information or voided check
    • Zelle Instant Transfer:
      • Phone # or Email Address associated with Zelle Account

5. Compliance & Tax Responsibility – 1099 Reporting

All SPIFF payments made under this program will be reported by Supplier to the Internal Revenue Service (IRS) on Form 1099-NEC, as applicable.

Dealer and eligible RSA participants acknowledges and agrees that:

  1. No Employer Relationship: Nothing in this SPIFF program shall be construed to create an employer-employee relationship, agency relationship, or joint venture between Supplier and Dealer or Dealer’s personnel.

  2. SPIFF payments constitute non-employee compensation and are not wages. Supplier will not withhold federal, state, or local income taxes, payroll taxes, or employment-related taxes from SPIFF payments to RSA.

  3. RSA(s) is solely responsible for:
    • Reporting SPIFF income received under this program to IRS
    • Paying all applicable federal, state, and local taxes
    • Complying with any tax obligations related to the distribution of SPIFF payments to Dealer employed RSA (Retail Sales Associate).
  4. Required Tax Documentation: RSA must provide a completed Form W-9 prior to total SPIFF payments exceeding $600 within a calendar year. Failure to provide a valid W-9 may result in delayed payments or backup withholding as required by law.

6. Program Changes & Termination

Supplier reserves the right to modify, suspend, or terminate any SPIFF Program at its discretion, with or without prior notice, except as required by applicable law. No SPIFFs will be earned after the program end or termination date.

7. Governing Law

This Form shall be governed by and construed in accordance with the laws of the State of California, without regard to conflict of laws principles.

Important:

We recommend reviewing these Terms periodically to stay informed of any changes.

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